Career Summary: Over 15 years experience as an Administrative Assistant supporting CEO level military commanders. Prepared letters from verbal instructions and written directives, responsible for grammar, composition (based on knowledge of office function), maintained confidentiality. Well advanced skills in Microsoft Office suite (Access, Outlook, Power Point, Excel. Responsible for travel orders, and scheduling travel (hotel, flight and rental car booking, and itineraries). Coordinated conferences and meetings.
Relief Nursery of Collin County, Volunteer
As a volunteer, I provide administrative support to the Executive Director in preparing correspondence, scheduling parenting classes, scheduling individual sessions and home visits for family who need respite care. I take meeting minutes, answer the phone and route calls, and work with one Licensed Professional Counselor in scheduling her appointments, making the clients comfortable while waiting for their appointment, and ensure the correct paperwork is completed prior to their appointment.
Defense Contract Management Agency, Management Assistant
Created and proofread correspondence for deputate based on knowledge of material and regulations. Routed and screened telephone calls to appropriate department.
Met visitors, ensured visitors were escorted to the proper department. Maintained calendar (using Outlook Calendar) for commander/deputy (Executive level). Created and maintained conference room schedules for entire agency. Organized an annual meeting for health benefits for employees.
U.S. Army Corps of Engineers, Dallas, TX
Management Assistant, Business Management Office
Prepared Purchase Requests, travel orders, vouchers. Designed a calendar for the entire Southwestern Division staff. Supported the Emergency Operations Center for Operation Restore Iraqi Oil. Completed preparations for deployed training using Excel and Access as a data base for deployed training at designated areas supporting Restore Iraqui Oil. Compiled data necessary to ensure returning deployed personnel were given copies of their accumulated time off (vacation time), overtime hours and awards.
Wiesbaden, Germany, Executive Secretary to Center Commander
Coordinated senior staff travel. Completed after travel vouchers and reconciled expenditures.
Scheduled conferences/meetings and prepared slides for subject briefings for in-house and off-site locations. (Attendees were CEO level military personnel). Ordered supplies, prepared Purchase Requests to support budgetary expenditures. Created unit crest insignia from personal design, used throughout the Contracting Command. Organized two military Changes of Command, ceremonies invitees were military VIPs and the Lord Mayor of Wiesbaden, Germany. Maintained the vendor data base which assisted contracting personnel utilizing PD2 system. Designed (freelance) award presentations/certificates using Power Point, Corel Draw and other computer programs. Designed graphs and charts using Microsoft Excel and Power Point, and Publisher. Maintained employee data base to include position descriptions, educational background, work experience, etc., using Microsoft Access. Coordinated training and kept data base showing results of random drug tests for holders of Top Secret clearances and active duty military. Time and Attendance monitor. Prepared personnel actions for in-house approval and Civilian Personnel processing.
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